P-Product - Perfect products by all means

P-Product Privacy Notice

Introduction

P-Product, Inc., a corporation registered under the laws of the Commonwealth of Massachusetts, USA, with its principal place of business at 275 Grove St., Suite 2-400, Newton, MA 02466, USA, along with its affiliated companies (collectively referred to as “P-Product”, “PP” “we”, “us”, or “our”), recognizes the importance of protecting your privacy. We are committed to safeguarding your privacy rights to the fullest extent possible.

Protecting your data and using it in ways you expect from us is our highest priority. This Privacy Notice is designed to inform you about how we process your personal data and your rights regarding this processing under applicable data protection laws.

As the controller of your personal data, we are legally responsible for deciding how and for what purposes your personal data is used, and we are accountable for the data processing described herein.

By using this website, you accept this Privacy Notice and consent to the processing of your personal data as described. This Privacy Notice also applies in other instances where we specifically reference it, such as: a) When we receive your personal data from third parties and are required to notify you about our use of your data; b) When we first communicate with you via email or other means; c) When we process your personal data at our events or those of our partners and make specific reference to this Privacy Notice.

Personal Data We Collect

We may collect and access information that you voluntarily provide to us, our partners, affiliates, and other third parties via email or other direct contact. Additionally, we gather information from your use of our website and from publicly available sources for our marketing and recruitment activities, to fulfill contract obligations, and for other purposes related to these activities.

For Clients: If you are a contact person at a company that is our existing or potential client, we collect and process the following personal data, obtained either directly from you or from public sources (e.g., LinkedIn):

  • Name
  • Phone number
  • Email address
  • Location
  • LinkedIn profile information
  • Role/position
  • Employment history
  • Data on our communications with you

This data is collected and processed to facilitate proactive client acquisition initiatives and to cultivate and nurture strong, collaborative relationships with our clients. This includes facilitating communication on projects, organizing business trips and visits, and addressing any matters pertinent to successful cooperation. This processing is essential for P-Product’s business operations, development, and growth, ensuring the efficiency and effectiveness of our client engagement processes. We rely on our legitimate interests for communicating with potential clients and engaging new projects from existing clients, and on the legal basis of contract conclusion and execution for data used during contract negotiations and execution.

For Vendors and Suppliers: If you are a contact person at a company that is our existing or potential vendor or supplier, we collect and process the following personal data, obtained either directly from you or from public sources (e.g., LinkedIn, your website):

  • Name
  • Phone number
  • Email address
  • LinkedIn profile information
  • Role/position
  • Data on our communications with you

This data is collected and processed primarily for procuring goods and services that benefit our company’s operations. This processing is necessary for the performance of contracts, ensuring smooth business operations, and is supported by our legitimate business interests in efficient resource allocation.

For Job Candidates: If you are a candidate for a position at P-Product, we collect and process the following personal data, obtained either directly from you or from public sources (e.g., LinkedIn):

  • Name
  • Phone number
  • Email address
  • Location
  • Information on your CV
  • LinkedIn profile information
  • Data on our communications with you

This data is collected and processed for our recruitment efforts to attract, assess, and onboard potential team members. This processing allows us to match candidates with suitable roles and ensure a fair and efficient hiring process. It is guided by our legitimate business interest in hiring the best talent or your consent when you contact us directly through our website or at our events. We are committed to ensuring that all recruitment-related data processing respects the principles of fairness, transparency, accuracy, and confidentiality, providing candidates with clarity and control over their data at all times.

Sensitive Data: Please note that we do not collect personal data that is, by its nature, particularly sensitive. This includes genetic data, biometric data, data revealing racial or ethnic origin, information about political opinions, sex life, sexual orientation, religion or other beliefs, data concerning health, trade union membership, or other sensitive information..

Purpose of Collecting Your Personal Data

We collect and use your personal data for several purposes, including:

  • To Contact You: To inform you about our products and services, those offered by our partners, to request products and services you or your company offer, and to notify you about open vacancies that may interest you.
  • To Communicate with You: To respond to your inquiries and provide information related to the reason you contacted us.
  • To Improve User Experience: To enhance your experience on our website.
  • To Improve Our Website: To make our website more user-friendly and efficient.
  • To Improve Customer Service: To better address your needs and provide superior customer service.
  • To Administer Contractual Relationships: To manage and fulfill our contractual obligations with you or your company.
  • To Comply with Legal Obligations: To adhere to legal requirements, perform tasks in the public interest, or protect the vital interests of our users and others.

Your personal data will be securely stored in our internal CRM system or other secure databases.

 

Legal Grounds for Data Processing

We process your personal data based on the following legal grounds and for the reasons outlined below:

Your Consent

We rely on your consent to use your personal data for various purposes, including optimizing and enhancing our website’s functionality, developing new features and services (including when data is aggregated), and providing you with relevant advertising materials, as permitted by your device or browser’s personalization and privacy settings. We also depend on this legal basis when responding to your inquiries, such as those regarding open vacancies or cooperation opportunities, and when you attend our events.

 

You have the right to withdraw your consent to the processing of your personal data at any time. Please note that withdrawing your consent does not affect the legality of the processing carried out before the withdrawal. Additionally, be aware that if you withdraw your consent, we may be limited in our ability to respond to you and/or provide you with our services and job opportunities.

 

Compliance with Our Legal Obligations

We rely on this legal basis to identify and verify your identity (when relevant), to help prevent and detect fraud against you or us, to protect the security of our systems and data, and to comply with legal and regulatory obligations applicable to our business. This includes activities such as recording and demonstrating evidence of your consents, retaining HR and recruitment data, and managing data related to contract execution.

 

The scope of personal data we collect, the methods of processing, our ability to maintain confidentiality, and the duration of data retention are influenced by the applicable laws based on the nature of our relationship with you.

 

For the Performance of a Contract or Pre-Contractual Steps

We rely on this legal basis to provide services to you, receive services from you, or engage in employment or other contractual relationships with you or the company you represent. This includes taking necessary steps at your request before entering into a contract.

 

To Perform a Task in the Public Interest

We rely on this legal basis to report any discovered fraud, violations of applicable laws, or suspicious behavior to the police or other competent enforcement agencies. This also applies in other instances where the disclosure of your personal data is required by law.

 

For Our Legitimate Interests or Those of a Third Party

We rely on this legal basis to:

-          Contact you regarding potential cooperation between you and/or the company you represent and us.

-          Inform you about our open vacancies.

-          Communicate non-marketing related information, such as changes to our terms or policies, or other important notices.

-          Enable or administer our business operations, including quality control, consolidated reporting, and customer service.

-          Facilitate the transfer of ownership or other significant business changes.

Automated Decision-Making and Profiling

With your explicit consent, we may use automated decision-making tools or software, including those that aggregate data, to process your personal information. This may include profiling activities based on the personal data we collect about you.

Marketing Communications

If you have opted in to receive marketing communications from us, we may use your personal data to send you emails or messages about our services, job opportunities, exclusive offers, promotions, or new features. We rely on your consent for such marketing purposes. Each marketing email will include information on how to opt out of future email notifications.

Safety of Your Personal Data

We implement appropriate organizational and security measures for data collection, storage, and processing to protect your personal information, username, password, transaction information, and data stored on our website from unauthorized access, alteration, disclosure, or destruction. Personal data processed for any purpose(s) will not be retained longer than necessary for that purpose(s), including compliance with legal requirements. If you withdraw your consent, we may retain certain personal information as required by applicable legislation to resolve disputes and/or enforce our rights and agreements.

Data Transfer

It may be necessary for us to transfer your personal data to countries outside the USA. In such cases, we will comply with applicable laws designed to ensure the privacy of your personal data.

Under data protection laws, we can transfer your personal data to third countries based on an adequacy decision or, where such a decision is not available, under legally-approved standard data protection clauses recognized or issued under the applicable data protection laws. If we cannot or choose not to rely on these mechanisms at any time, we will not transfer your personal data to third countries unless we can do so based on an alternative mechanism permitted by data protection authorities.

By interacting with us, you consent to the transfer of information we collect about you, including personal information, to any country where we or our service providers are located.

Sharing of Your Personal Data

We may share your personal data with the following recipients for the purposes described in this Privacy Notice or as otherwise notified to you:

  • Affiliated Companies: Entities within our corporate group that support our business operations.
  • Professional Advisers: Legal, financial, and other professional consultants.
  • Third-Party Service Providers: Partners, contractors, and service providers who assist us in providing, supporting, and developing our business and website. These services include cloud hosting, content delivery, customer and technical support, recruitment and HR services, background checks, migration services, insurance services, marketing, analytics, event hosting, and more.
  • Employees: For internal purposes related to the functions described above.

We share your personal data with these service providers as necessary to enable them to provide their services to us.

As a global company, we are supported by certain entities within our corporate group. These entities process your personal data on our behalf to provide functions such as storage, security, research and development, analytics, and customer and technical support.

Additionally, we may share your personal data with competent law enforcement bodies, regulatory agencies, government authorities, courts, or other third parties where such disclosure is necessary to comply with a legal obligation, protect your vital interests, or the vital interests of another person.

Children’s Privacy

P-Product’s services and products are not intended for use by children. We do not knowingly collect or solicit any personal information from children under the age of 13-16 years (depending on the corresponding country requirements). If we become aware that we have collected personal data from a child, we will promptly delete it from our databases. If you are a parent or guardian and believe that we have collected such data, please contact us via the “Contact Us Form”, and we will delete it as soon as possible.

Information Tracking

This website may automatically collect information about you in several ways, including tracking your activities through your IP address, computer settings, most recently visited URL, operating system, date and time, preferences, and saved options subject to your browser settings. We use your IP address to help diagnose problems with our server and to administer the website.

Third-Party Links

Our website may contain links to third-party websites. P-Product is not responsible for the privacy practices or the content of such third-party websites. We recommend that you review the privacy statements and terms and conditions of these websites.

Changes to the Privacy Notice

We may update this Privacy Notice at our sole discretion by publishing a new version on this website from time to time. Any changes will be posted on the website to keep you informed about what information we gather, how we use it, and under what circumstances we may disclose it. The date of the last modification is stated in the end of this document.

We encourage you to review the latest version of this Privacy Notice regularly and each time you visit our website. We will also make reasonable efforts to notify you of material changes via email (if we have your email address) or by other means.

Cookie Policy

Like most websites, our website uses cookies to provide you with the best possible browsing experience. Cookies are small data files stored on your computer that help us recognize your device on subsequent visits. Cookies automatically collect non-personal data (such as internet browsers, operating systems, domain names, website visits, average visit time, and pages per visit).

There are two main types of cookies:

  • Session Cookies: These are deleted from your computer when you close your browser.
  • Persistent Cookies: These remain stored on your computer until deleted or until they reach their expiry date.

Please refer to our Cookie Policy for more information.

Remarketing

We use cookies to display remarketing advertisements based on your previous visits to our website https://www.p-product.com/ across the internet. Remarketing advertisements are displayed through the Google Display Advertising Network. You can opt out of Google’s use of cookies at any time by visiting the Google Ads Preferences Manager.

Third-Party Services and Cookies

We may collect analytics information or use third-party analytics tools to help us measure traffic and usage trends for our services, and to understand the demographics and behaviors of our users and how they interact with our services. Third-party analytics tools and retargeting cookies are used to collect information about user activities on our website for analyzing web browsing behavior, providing users with ads that interest them, and measuring the effectiveness of remarketing and ad campaigns.

We currently use the following third-party services:

  • LinkedIn Insight
  • Facebook Pixel
  • Google Ads Remarketing Code
  • Google Ads Conversion Code
  • Google Tag Manager
  • Google Analytics
  • Global Site Tag
  • Microsoft Advertising UET
  • Influ2
  • SimilarWeb

Data Storage

We ensure that personal data is not retained longer than necessary for the purposes for which it is processed. To comply with this principle, we define retention periods for each processing operation based on the following elements:

  • Legal obligations
  • Recommendations of supervisory authorities
  • Best practices
  • Our operational needs

Different retention periods apply to different types of personal data. The criteria for determining the data retention period depend on the legal requirements of specific jurisdictions. After the relevant retention period ends, we will delete or anonymize your personal data.

Your Privacy Rights

Your principal privacy rights include the right to be informed about the collection and use of personal data, the right to access your personal data, the right to rectification, the right to erasure, the right to restrict processing, the right to object to processing, the right to data portability, the right to complain to a supervisory authority, and the right to withdraw consent.

To exercise your rights, please contact us (see the “Contact Information” section below). When submitting a request to exercise a right, please specify the scope of the request, the type of right being exercised, the personal data processing concerned, and any other relevant details to facilitate the examination of your request. In case of reasonable doubt, you may be asked to verify your identity.

We will strive to respond to your requests as promptly as possible, taking into account the complexity of the request. However, if we are processing a large number of requests, our response time may be longer than expected.

If you believe that the information we process about you is incorrect or incomplete, you can submit a request to view this information and have it corrected, ported to you, or deleted by contacting us at dataprotection@p-product.com.

You may withdraw your consent or object to data processing at any time by contacting us at dataprotection@p-product.com. Please note that withdrawing your consent does not affect the lawfulness of processing based on consent before its withdrawal.

Contact Information

If you have any questions regarding this Privacy Notice, please contact us directly:

  • Name: P-Product, Inc.
  • Postal Address: 275 Grove Street, Suite 2-400, Newton, MA 02466, USA
  • Email: dataprotection@p-product.com
  • Phone Number: [TBD]

How To Complain

Please contact us if you have any query or concern about our use of your information (see above “Contact Information”) or via this Contact Us Form.

If you need to formally complain about Privacy Policy issues in Massachusetts, USA, you can contact the Massachusetts Attorney General’s Office which handles consumer protection and data privacy issues:

Notice for California Residents

If you are a California resident, the provisions of this Privacy Notice apply to you with additional considerations under the California Consumer Privacy Act (“CCPA”), which went into effect on January 1, 2020. This means you have specific rights regarding the processing of your personal data.

Your Rights

Under the California Consumer Privacy Act (CCPA), you have the following rights regarding your personal information:

  • Right to Know: You have the right to know what personal information we collect about you, the sources from which it is collected, and the purposes for which we collect it. You also have the right to know how your personal information is used.
  • Right to Know with Whom We Share Your Personal Information: You have the right to know whether we share your personal data with any third parties. We may share your personal information with third parties who help us run our business.
  • Right to Know Whether Your Personal Information is Sold: We do not sell or rent out your personal information.
  • Right to Opt-Out of Sale: We do not sell your personal data to third parties and therefore do not offer an “opt-out” mechanism.
  • Right to Access, Request, and Receive Personal Information: You have the right to request which personal data was collected about you and receive a copy of such information. We will disclose and deliver the required information to you in the manner described in the CCPA after receiving a verifiable request from you.
  • Right to Request Deletion: You have the right to request the deletion of your data from our systems to the extent provided by the CCPA.

We will not discriminate against you for exercising any of your CCPA rights. If you have any further questions regarding your rights under the CCPA, please contact us (see the “Contact Information” section for details).

To make a verifiable consumer request related to your personal information, please provide sufficient information that allows us to reasonably verify that you are the person about whom we collected personal information or an authorized representative. Describe your request with sufficient detail to allow us to properly understand, evaluate, and respond to it. All requests must be labeled “California Resident Request” in the email subject line.

We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm that the personal information relates to you. We will only use personal information provided in a verifiable consumer request to verify the requestor’s identity or authority to make the request. We will reply within 45 days of receiving the request. If we need more time (up to 90 days), we will inform you of the reason and extension period in writing. We will deliver our written response electronically.

[This version of Privacy Notice was published on 24 September 2024.]